A budget is useful only if it's respected. Procura treats every budget envelope as a triple ledger: allocated, committed, actual. At PO issue, the commitment is immediately debited. At invoice posting, the commitment converts to actual. You see in real time what remains available, by department, project or cost center.
Each budget holds three distinct amounts. Allocated is the open envelope. Committed is the sum of approved POs not yet invoiced. Actual is the sum of posted invoices. Available = allocated minus committed minus actual.
Define a budget by department, project or purchase category. Nested sub-budgets supported: an annual department budget can decompose into quarterly sub-budgets or category sub-budgets.
If a PO would breach the envelope, the system blocks by default. You can configure a tolerance (e.g. 5 percent) or enable admin override (tracked) for exceptions.
Per-department dashboard: allocated, committed, actual, available, consumption rate. Drill-down to the consuming PO or invoice. Filters by period, project, vendor.
Email + in-app alert to the CFO and department head when consumption rate crosses a configurable threshold (default 80 and 95 percent). No overspend lands as a surprise.
Budget vs actual variance reports by period, department, project. Comparison against history. Excel export for your monthly steering meetings.
Yes. Cancelling a PO immediately releases the budget commitment. Available returns to its pre-commitment level. The event is audited.
At invoice posting, actual is adjusted to the invoiced amount. The variance between committed and actual is released or carried over per your configuration. Full audit on the adjustment.
Yes. Three scopes are supported: department, project, purchase category. A project can have its own budget independent from the carrying department. Useful for multi-project organisations (firms, NGOs, integrators).
Monthly, quarterly, half-yearly, annual. You configure the fiscal period on the organisation, then each budget carries its own period. Rollovers are handled automatically (creation of a new budget for the next period).
Yes. The allocated envelope can be adjusted up or down mid-period, with justification and audit trail. Revision history is preserved.
Each budget view has an export button. CSV or XLSX format, structured columns (date, department, allocated, committed, actual, available, consumption percent). Compatible with Power BI and Looker via the same API.