In African companies, tenders and requests for quotation (RFQs) are often managed by email, WhatsApp or spreadsheet. The result: no traceability, comparison errors, missed deadlines, and an insufficient audit trail for auditors and internal control teams. Procura digitalises the RFQ cycle end to end: from purchase requisition creation through structured supplier sending, offer collection, automatic comparison and award, right to PO generation. Every step is timestamped and attributed to its author, in line with OHADA Uniform Acts requirements.
Select qualified suppliers from your Procura database, draft the quotation request, set the response deadline and send with one click. Each supplier receives a structured invitation with the specification and attachments.
All received bids appear in an automatic comparison table: unit prices, delivery lead times, payment terms, overall score. The buyer identifies the best-value or lowest-price bid at a glance, without manually consolidating in Excel.
The buyer selects the winning supplier and confirms the award. Procura automatically generates the corresponding purchase order, pre-filled with the awarded bid details, and submits it to the approval workflow defined in your purchasing policy.
Your suppliers access their dedicated portal to respond to RFQs, upload their bids and track quotation status, no Procura account required. Structured communication replaces informal exchanges and improves the quality of bids received.
Every RFQ, every bid received, every award decision and every generated PO is archived with timestamp and author. The audit trail is exportable as PDF or CSV for external auditors, internal auditors and OHADA controllers.
Define RFQ approval rules by amount, category or department. RFQs above a threshold can require CFO or procurement committee approval before sending. Procura applies your policy automatically, with no bypass possible.
There is no fixed limit. You can send an RFQ to as many suppliers as you wish from your Procura supplier database. In practice, most African procurement teams send to 3 to 10 suppliers per RFQ.
No. Suppliers receive a secure email invitation link and access the supplier portal without creating an account. They fill in their bid directly in the structured form and submit it. No installation or subscription is required on the supplier side.
Yes. At award, Procura generates the purchase order pre-filled with the awarded supplier name, items, prices and bid conditions. The PO carries the RFQ reference for complete sourcing cycle traceability.
Yes. Procura supports lot-by-lot award: you can award lot A to supplier 1 and lot B to supplier 2 from the same RFQ. A separate purchase order is generated for each awarded supplier.
Procura is designed for private companies and SMEs. For public tenders subject to public procurement codes (DGMP, ARMP, etc.), official publication and physical submission requirements remain to be handled via official portals. Procura's audit trail nonetheless completes the required internal documentation.
Procura automatically converts bids to your organisation's reference currency (XOF, XAF, EUR, USD) applying the BCEAO exchange rate for comparison. The original bid in the supplier's currency is retained in the history.